Privacy Policy

1. Information We Collect

Personal Information

When you register as a user or submit events, we may collect:

• Name and email address
• Lodge affiliation and role (Secretary, Administrator)
• Event details you submit (titles, descriptions, locations, dates)
• Registration information for events

Usage Information

We automatically collect certain information when you use our service, including:

• IP address and browser information
• Pages visited and time spent on the site
• Calendar downloads and event registrations
• Login dates and session information

Analytics Information

We use Google Analytics to understand how visitors interact with our website. This service collects information such as:

• Number of visitors and page views
• How visitors found our site
• Device and browser types (anonymized)
• Geographic location (country/region level only)
• User interactions and session duration

2. How We Use Your Information

We use the information we collect to:

• Provide and maintain our event management service
• Process and display event submissions
• Send notifications about event approvals or updates
• Generate calendar feeds and event files
• Maintain user accounts and authentication
• Improve our service and user experience
• Comply with legal obligations

3. Information Sharing

Public Event Information

Approved events are publicly visible and include:

• Event title, description, and details
• Date, time, and location
• Event organizer's name (Lodge Secretary/Administrator)
• Registration contact information

Limited Sharing

We do not sell, trade, or otherwise transfer your personal information to third parties except as described in this policy. We may share information with:

• Lodge administrators for event management purposes
• Service providers who assist in operating our platform
• Legal authorities when required by law

4. Data Security

We implement appropriate security measures to protect your personal information:

• Encrypted password storage using industry-standard hashing
• Secure HTTPS connections for all data transmission
• Regular security updates and monitoring
• Role-based access controls
• Secure database storage with backup procedures

5. Calendar and Event Data

When you download calendar files or subscribe to calendar feeds:

• Event information is provided in standard ICS format
• Downloads are logged for system monitoring
• Calendar subscriptions may update automatically
• Event details become part of your personal calendar data

6. User Rights

You have the right to:

• Access and review your personal information
• Request corrections to inaccurate information
• Request deletion of your account and associated data
• Opt out of non-essential communications
• Export your submitted event data

7. Cookies and Tracking

We use essential cookies and session storage to:

• Maintain your login session
• Remember your preferences
• Ensure proper functionality of the website

Google Analytics

We use Google Analytics to analyze usage patterns and improve our service. Google Analytics uses cookies to collect information in an anonymous form. You can:

• Opt-out using our cookie consent banner
• Use the Google Analytics opt-out browser add-on
• Disable cookies in your browser settings
• Use private/incognito browsing mode

8. Data Retention

We retain your information for as long as:

• Your account remains active
• Necessary to provide our services
• Required by legal or regulatory requirements
• Past events remain in our historical records (anonymized after 7 years)

9. Children's Privacy

Our service is not intended for children under 13. We do not knowingly collect personal information from children under 13. If you become aware that a child has provided us with personal information, please contact us immediately.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. Continued use of the service after changes constitutes acceptance of the new policy.

11. Contact Us